Begin organizing your reunion 9-14 months prior to the reunion date, the earlier the better.  Consider using this checklist to keep on track.

12-14 months prior to Reunion

  • Convene Leadership Team
  • Set tentative dates
  • Establish the event on social media
  • Develop and begin to implement Communication Strategy
  • Develop and begin to implement swag strategy

9-12 Months prior to Reunion

  • Continue to implement Communication and Swag Strategies
  • Identify financial assistance
  • Establish contact with current Commanding Officer
  • Begin to search for target population
  • Set preliminary budget
  • Set up payment site
  • Set event date
  • Send/post "Save the Dates"
  • Price shop venues
  • Determine event timeline (day of event)

6-9 Months prior to Reunion

  • Continue to implement Communication Strategy
  • Continue to search for target population
  • Reserve venue/identify cost
  • Determine memorial location
  • Select meal/identify cost
  • Gift coordination/identify cost
  • Reserve hotel blocks
  • Meet with current CO/identify support

4-6 Months prior to Reunion

  • Continue to implement Communication Strategy
  • Continue to search for target population
  • Coordinate media coverage
  • Coordinate Base access
  • Coordinate guest speaker
  • Coordinate memorial speaker

3-4 Months prior to Reunion

  • Continue to implement Communication Strategy
  • Continue to search for target population
  • Coordinate audio support
  • Coordinate overhead tents (if necessary)
  • Coordinate media coverage
  • "Reveal" VIP guests and speakers via social media

Day after Reunion

  • Conduct post event survey of attendees

1 Week-2 Months after Reunion

  • Create After Action Report (AAR)
  • Submit AAR to Reunions website