MCCS - News and Events

New System Makes Childcare Programs More Flexible, Less Time Consuming

Release Date: 10/16/2006

MCB QUANTICO -  To make child care programs more standardized and efficient, Marine Corps Community Services (MCCS) is implementing a new automated registration and usage tracking system called the Child and Youth Management System (CYMS) .

            The software is currently being used by the Army and Navy, and has been implemented at MCAS Yuma, MCAS Cherry Point, MCB Quantico, MCB Camp Lejeune, and MCLB Albany. The rest of the Marine Corps installations are scheduled for implementation by the end of FY08.

            According to Susan Moore, program analyst for the Personal and Family Readiness Division, Headquarters U.S. Marine Corps, "CYMS will manage the day-to-day business operations of MCCS Children, Youth and Teen Programs (CYTP) and will provide visibility of program costs, utilization, staffing, facilities, patron demographics and medical data.

            Among the many time saving capabilities provided by CYMS, parents may now register all children at an installation Child Care Resource and Referral Office, eliminating duplication of effort by the program and patrons.  Parents will be provided a pass ID card with their child's name on it which they will use to scan their children in and out of the CYTP facilities.  Upon entering a facility, passes are swiped through a magnet card reader which tracks daily attendance, program fees, and will alert center personnel if the child"s records are out of date or if the child is not enrolled in a particular class at that facility.  Parents are also able to pay program usage fees at any CYTP location, even if the children are in different programs.  The system can accept major credit and debit cards, and Military Star Cards to make payment more convenient.

            According to Moore, aside from the many time saving capabilities, the system also adds security and peace of mind. Because parents are required to scan their children in and out of facilities, the CYMS maintains an escort list, so if a person comes to pick up a child and does not have the childs pass ID they are asked to show identification and are referenced against the list before the child is released. If the person is not on the access list, they will not be allowed to pick up the child without verbal confirmation from the parents, Moore said.

            The centralized automated system also allows authorized staff to retrieve patron data from any location with a CYMS terminal.  At one base during a power outage the school age care program had to be relocated.  Prior to implementing CYMS, the staff would have had to use flashlights to go through filing cabinets to retrieve parents emergency contact information, but because the CYMS is centralized, the staff was able to go to a different CYTP location and print a list of emergency contacts and call the parents to inform them of the change of location.

            While currently centralized on the individual installations, Moore added that the goal is to have a Marine Corps wide CYMS system that will allow service members the ease of transferring from duty station to duty station without duplicating the entire enrollment process. 

            For more information about the CYMS or MCCS CYTP programs contact your installation Child Care Resource and Referral Office.

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